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General: The International Food &
Wine Festival acting through the appointed officer
shall be the sole judge of whether the following
items have been adhered to in a proper manner.
The decision of The International Food & Wine
Festival shall in all respects be final and conclusive.
If in the opinion of The International Food &
Wine Festival, a serious breach of these terms
and conditions has taken place, an exhibitor may
be required to remove their exhibit within 24
hours of notice being given. In such a case all
fees paid or due to The International Food &
Wine Festival shall be forfeited. The International
Food & Wine Festival reserves the unrestricted
right to make such rules or orders for the proper
conduct of the exhibition, as circumstances may
warrant either before or during the currency of
the exhibition.
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Application for display sites. All application
for display sites should be made promptly on the
enclosed form and returned to The International
Food & Wine Festival office with a deposit
of 30% of the total cost. The International Food
& Wine Festival reserves the right to allocate
sites but where possible will endeavor to meet
applicant’s request. Allocation will be made
by The International Food & Wine Festival
appointed officer, who will give due regard to
the order in which applications are made. The
International Food & Wine Festival reserves
the right to alter the floor plan if considered
necessary.
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Liability. For any reason the exhibitors
do not make any of the payments hereunder on the
due date, the organizer may at his option proceed
to reallocate the site without being liable to
account to the Exhibitor for any sum already paid
or due from him and without prejudice to the organizer.
The IFWF (NZ) Ltd. Shall not be liable to the
exhibitors for any compensation whatsoever as
a result of the cancellation or postponement of
the International Food & Wine Festival or
in the event of fire or earthquake.
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Cooperation. No Exhibitor shall permit
their exhibition stand to be used in such a manner
as to conflict with the purpose of the exhibition
or the rights of other exhibitors. In the event
of any dispute arising between exhibitors, in
relation to the exhibition such disputes shall
be submitted to The International Food & Wine
Festival in writing for consideration, and all
parties accept the decision as final and conclusive
in all respects.
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Cancellation. If the applicant cancels,
the rental paid to date is forfeited.
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Showcase. All displays must remain on
site for the duration of the show, that is, until
the advertised show closing time but not before
05.30 PM on Sunday 15 May 2005. This rule will
be rigidly enforced. However, an extra hour has
been allowed after the show for the dismantling
of displays. Security remains the responsibility
of the exhibitor at all times.
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Utility service charges. Extra light and
power points on display sites can only be supplied
by The International Food & Wine Festival
electrician on application and at the exhibitor’s
expense.
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Theft, damage or loss. The International
Food & Wine Festival will have security in
the exhibition halls and grounds from 08.00 AM
13 May until 07.00 PM 15 May 2005. However it
is expressly stated that under no circumstances
will The International Food & Wine Festival
accept any responsibility whatsoever for any loss,
damage or theft to any exhibitors stand or equipment
by any cause or means whatsoever. Exhibitors are
required to provide supervision during the whole
time that the exhibition is open to the public.
It is requested that all exhibit fixture; fittings,
equipment etc. be adequately insured against fire,
theft, damage and loss for any cause, during the
time in which the articles are on the exhibition
premises. The Exhibitor shall further indemnify
The International Food & Wine Festival against
any claims whatsoever in relation to his allocated
space and the actions and conduct of employees.
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Advertising. Exhibitors shall have the
full right to advertise within the confines of
their own stand but the IFWF (NZ) Ltd. reserves
the right to prohibit any such advertising material
or equipment which obstructs aisles, interferes
with or obstructs neighbouring stands or is in
the opinion of The International Food & Wine
Festival, a source of annoyance to others. No
exhibitors, or employees thereof, may canvass,
other than from their own stand.
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Legal Requirement. Notwithstanding anything
contained in any part of these terms and conditions,
it shall be the express responsibility of each
exhibitor to ensure that their exhibit complies
in all respect with such legal and local government
requirements as may be in force at the time of
the exhibition. All Exhibitors must comply with
all provisions of the Health and Safety in Employment
Act (H.S.E.) 1991 and must comply with its provisions.
All exhibitors shall examine their displays for
hazards and take steps to eliminate, protect and
mitigate against potential injury to the greatest
extent practical
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Competitions and Contests. Exhibitors
desiring to run any form of competition must first
gain approval from The International Food &
Wine Festival. Competitions or contests must be
free of charge to patrons.
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Radio and electronics devices. The use
of radio and other electronic devices within the
exhibit spaces as adjuncts to the effective display
of the exhibitor’s products or trade process
will be permitted subject to, in each instance,
approval from The International Food & Wine
Festival. This regulation is not designed to discourage
the use of such appliances but to ensure their
being adjusted so as not to operate to the discomfort
of other exhibitors or the public. Plans for their
use should be submitted for approval in advance
and such use will be subject to regulation during
the show.
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Selling of food. Exhibitors may provide
light refreshments or samples on their site if
written consent has been granted to them to do
so by the IFWF (NZ) Ltd. Exhibitors must comply
with all legal and local authority regulations
in order to handle, prepare, sell or display food.
Exhibitors may be required to install sink and
hot water systems. Consent on this matter should
be obtained from the Health division of the Hamilton
City Council. Exhibitors may promote and take
orders from their stands. The selling and uplifting
of goods sold from stands is allowed provided
that Exhibitors replenish stock so as not to deplete
stands.
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Live cooking demonstrations are encouraged,
however each exhibitor must have at least one
fire extinguisher readily available on site.
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On-sites activities are encouraged. Please
check with IFWF (NZ) Ltd. regarding your activities.
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Fire retardant material. In compliance
with the NZ Building Code (C3/AS1Table4) exhibitors
are informed that curtains, drapes or backdrops
are to be restricted to fire retardant material
with a flammability index not greater than (I2).
Further information may be obtained from the Building
Inspectors Department, Hamilton City Council,
PO BOX 937, Hamilton.
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Amendments. The organisers and promoters
of The International Food & Wine Festival
reserve the right to amend any part of the herein
described conditions.
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Debt Collection costs. Costs and expenses
incurred to recover any amount overdue will be
charged.
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